What are Meetings?
What you'll learn
Meetings in RescueTime are scheduled work events with 2 or more attendees. RescueTime recognizes meetings in two different ways: through your connected calendar, or through an activity that is categorized as a meeting (i.e. Zoom, Google Meet). RescueTime classifies meeting time as either scheduled or unscheduled on your Meetings page. This does not show on your Activities page.
RescueTime considers any calendar event with an additional invitee a scheduled meeting (this invitee does not need to accept the invitation). Calendar events that only include yourself are not counted as scheduled meetings unless #meeting is added to the title or description.
During a scheduled meeting, the Assistant switches to meeting mode and RescueTime does not track your other computer activities—for example, using other programs while sharing your screen—for the duration of the event. Five minutes before your meeting, a pinned meeting reminder Alert will be displayed in your Assistant. If you have a Zoom or Google Meet link in your calendar event, a button will appear to join the meeting directly. You can learn more about alerts here.
If your meeting ends early, click " This meeting ended early" in the Assistant and normal activity tracking will resume.
Unscheduled meeting time is time spent in a meeting app logged outside of your scheduled meetings. This time is most commonly logged when your meetings extend past their allotted time or when you have unplanned meetings (not in your calendar). RescueTime will track your other activities during this time. The desktop application or website that is in the foreground will be recorded and reported. So during a Zoom call, for instance, if you're browsing the web, then that will be recorded and your unscheduled meeting report will show less time than anticipated.
You don't have to have a connected calendar in order for RescueTime to track your meeting app. RescueTime will pick up your meeting app, and record and report it under unscheduled meetings in your meetings report. However, you will need to connect your calendar if you want RescueTime to not track your other computer activities (ie surfing the web while on a Zoom call) during your meeting. RescueTime needs the calendar event to know to ignore those other computer activities during your meeting.
How do I categorize an activity as a meeting?
RescueTime automatically categorizes some activities as meetings (i.e. Zoom, Google Meet), but you can customize which activities are considered meetings and which are not on your Activities page. This is helpful for those people who use chat apps like Microsoft Teams or Slack as their primary meeting apps.
To categorize an activity as a meeting follow these steps:
❶ Go to your Activities page.
❷ Click on the activity you want to categorize as a meeting.
❸ Click on the "More Details" link.
❹ Click on the middle field box which will display a dropdown for you to choose "a meeting app". After you close the modal, your meeting time will be updated with the re-categorized activity's time. This activity's time will be added to meetings retroactively.
Why doesn't RescueTime recognize my calendar event as a meeting?
In order for a calendar event to be recognized as a meeting, the event needs to have an additional invitee (besides yourself) or include the hashtag #meeting in either the title or description of the event. If the event has more than one invitee, RescueTime automatically categorizes the event as a meeting, unless #notameeting is used to indicate that it is not. Learn more about calendar hashtags.
You can schedule a meeting using the #meeting hashtag. Here is how the #meeting hashtag works:
- Allows you to categorize a single-attendee event (just you) as a meeting
During the event, RescueTime does not track any activities. You will not see these activities in your reports.
During a #meeting event, even meeting apps are not recorded. Meeting apps are tracked outside of #meeting events.
If a #meeting is scheduled outside of your work schedule, activities during that event are not reported, but the block of meeting time is reported as a scheduled meeting.
How do I label a calendar event so that RescueTime does not consider it a meeting?
RescueTime considers an event with 2 or more attendees as a meeting. If you'd like RescueTime to ignore a meeting, you can add the hashtag #notameeting to the title or description of the event.
By default if you have overlapping meeting times on your calendar, RescueTime will not count the overlap time.
For instance if you have a 3 PM to 4 PM meeting on your calendar and a 3:30 PM to 4:30 PM meeting, then your total scheduled meeting time will be 1 hr 30 min.
If you want the overlap time to count, then you would enable this option on your Product Settings page. Taking the example above, enabling this option will mean your total scheduled meeting time will be 2 hrs.