Google Calendar Integration

What you'll learn

How to connect your Google Calendar to RescueTime

Ready to give your Google Calendar a boost? Click here.

1. On the integration page, select "Add a new calendar integration"

2. Select See Permissions

3. Select Add Google Calendar 

When you connect RescueTime to Google Calendar, you will be asked to grant the following permissions:

See, edit, share, and permanently delete all the calendars you can access using Google Calendar

This permission is necessary to create the dedicated RescueTime Calendar that summaries will be posted to. 

💡NOTE: RescueTime will not add, edit or delete anything from your existing calendars.

       ( If these permissions are not accepted you will not be able to use the integration)

4. Sign in to the account or select the account you want to connect and  select Allow 

5. Once complete a calendar titled "RescueTime" will be created in your Google Calendar. You can go to your Google Calendar  to see your integration in action.

 If you have meetings scheduled your calendar will now look like this and it will be synced to your assistant

Google Calendar

The Assistant

Congratulations 🎉

You have successfully connected your Google Calendar integration

How to use the Google Calendar Integration

RescueTime will create a new calendar that will contain daily summaries about your time. Each day, a new summary is created showing details of your logged time in RescueTime and the time blocked off on your calendar.

Daily Use

✔️Open your Google Calendar.

✔️In order for the integration to be displayed the calendar must be in Daily, Weekly or Monthly view. The calendar view can be changed on the top right-hand side of your Google Calendar page.

💡 *Note-In daily view you will not be able to view the current day but can view days in the past.

✔️To get an expanded overview of your day select the timer and calendar emoji on the date you would like to view.

Daily Overview Explained

  • Quickly see the total time you logged on Focus Work, right in your calendar
  • Get a rollup of the total time in meetings on your primary calendar
  • See if you hit or missed your Focus Work goal

Want to Connect Multiple Calendars?

Thankfully, Google Calendar has a great feature that allows you to have access to multiple calendars from different accounts. This makes it easier to keep track of different kinds of events. Instructions on how to calendar share are here:

Connecting all of your calendars allows RescueTime to have a better view of the availability of your whole day. The idea would be to add calendars that encompass each facet of your day. For example, you can have the following calendars

  1. Your work (i.e., G Suite) calendar
  2. Your personal (i.e., Gmail) calendar (for example, with your kid’s piano lessons)
  3. Your work calendar, which is shared with your colleagues.

Add a calendar that is not owned by you

**If you want to add a calendar but don't own it, you can still get it connected. You will need to get the owner of the calendar to share the calendar with you.

Here are a couple of examples of why you might want to calendar share:

  • Share your main calendar with someone you're training 
  • Create a new calendar that multiple people can edit, like a “Support” calendar that everyone in support can see events and add events to.

So this is what the owner of the calendar needs to do, to give you access to the calendar owned by them:

  • On your computer, open Google Calendar.
  • At the top, select the gear wheel and select Settings

  • On the left, find Settings for my Calendars. You might need to click it to expand it.
  • Select the calendar you want to share, click Access permissions
  • Under Share with Specific people click Add people. Enter the email address of the person you want to share with.
  • Under Permissions select Make changes AND manage sharing. This is necessary for RescueTime to connect with the calendar.

  • Add people and click send.

Once connected you will be able to pull from all of your shared calendars within your RescueTime calendar integration. 

**We have found that our integration does not work when trying to share a paid to unpaid Gmail account. 

Troubleshooting Common Issues with Calendar Integration

Are you having trouble connecting your integration? Maybe you're not seeing the RescueTime summaries on your Google Calendar? 

Don't stress! 

  • Click your Gravatar > Account Settings
  • On the left, select Calendar Integrations
  • Select the settings wheel > Settings
  • Scroll to the bottom and click Regenerate daily summaries 

If that doesn't work then please disconnect and reconnect your connection to Google Calendar. When you do this, make sure you accept the permission to " See, edit, share, and permanently delete all the calendars you can access using Google Calendar.

Please remember: RescueTime will not add, edit or delete anything from your existing calendars.

How to disconnect your Google Calendar from RescueTime

  • Click your Gravatar > Account Settings
  • On the left, select Calendar Integrations
  • Select the settings wheel Settings
  • Select Remove Google Calendar

Next, go to your Google Calendar settings page

  • Choose the settings for the “RescueTime” Calendar
  • Scroll to the bottom of the page and choose “Remove Calendar”

That's all there is to it! If you change your mind, you can always integrate your Google Calendar with RescueTime again.

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